Establish Objectives
- Needs assessment
- Business goal(s)
- Meeting goal(s)
- Overall program
Select and Manage Sites & Venues
- Space requirements defined
- Room layouts
- Facility negotiation, rental and management
Develop Programs
- Research
- Themes
- Communication strategies and plans
- Marketing strategies and plans
- Speakers and facilitators
- VIP/Protocol guidelines
- Audio-visual/multimedia
- Guests & special needs management
- Guest and family programs
- Recruitment services
- Scopes of work
- Suppliers lists
- Floor plan design
- Graphic design and production
- Support services (Convention Bureau, outside services, hospitality committees) coordination
Research and Produce Support Materials
- Design "look"/event logo
- Staging guide
- Material specifications
- Layout, produce and disseminate supporting documentation
- Comprehensive Exhibitor Prospectus
Manage Finances
- Financial policies and procedures
- Sponsorship coordination
- Budget
- Contracting and payment
- Administration
Manage Logistics
- Pre- and post-show briefings
- Contingency and emergency plans
- Security
- Transportation
- Promotional activities
- Speakers
- Registration
- Reservation and housing
- Venue function room setups
- Technical requirements (audio visual, translation, interpretation, broadcasting, web casting)
- Food and beverage
- Entertainment
- Customs, shipping and drayage
- Logistics for all site services (electrical, plumbing, cleaning, storage, etc.)
- Exhibit installation/dismantling
Evaluate
- Evaluate impacts of the meeting, conference or event
- Prepare final report
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